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The importance of communication: why and how to communicate correctly (part 2)

Without a doubt, communication is the discipline that can lead to business success. 

 A guide like this is extremely useful in business because effective communication techniques can help you make the most of your time. Business discussions aid in the resolution of various problems; in comprehending the initial situation; in determining the best strategies and how to approach them. 

Barriers to the communication process

What is it that prevents you from communicating effectively with others? Aside from physical impediments, there are other types of barriers that can make it difficult to communicate with others. Here are some of the things that can prevent you from communicating effectively:

  • Prejudices or preconceived notions;

  • Fear of leaving an impression on those around you;

  • The lack of time;

  • Lack of trust in the interlocutor;

  • Different cultural models;

  • Negativism in attitude and behavior;

  • Misconceptions;

  • The emotional charge of the message;

  • Incompatibility of points of view;

  • unsuitable mode of message transmission;

  • Lack of knowledge or lack of interest;

  • Emotions;

  • peculiarities of the environment;

  • The technology.

Effective communication techniques

Communication is especially important for people’s survival and prosperity when they live and work together. However, you must recognize that communicating entails more than just talking. 

Here are some techniques you can use to communicate correctly and effectively:

Be careful what message you convey through nonverbal language.

Body language can convey your positive intentions, but you must consider your facial expressions and how you position your arms when speaking to others. To have excellent body language, you should first look the other person in the eyes, then avoid expressing negative emotions such as anger, panic, or shock, maintain proper body posture, and use humor confidently. to maintain a positive relationship with the interlocutor.

Accept that other people think differently

Trying to persuade someone else to change their mind can be exhausting for both parties. Communication will undoubtedly be positive, simple, and effective if differences in thinking are accepted.

It is critical to prepare the message as much as possible before delivering it to the recipient. It should be clear to you what you hope to achieve from a discussion, why you are approaching a topic, or what the benefits will be for both parties.

Try to understand what the other person is saying

You will, without a doubt, be unable to communicate effectively with another person if you do not attempt to look beyond their words. Communication is important not only for listening to what is said but also for understanding what is said in order to meet the needs of the other person. 

Structure the message clearly, concisely, and correctly

In a conversation with another person, avoid using ambiguous words and phrases. Communicate what you want in a clear, concise, and correct manner. In fact, the 7C technique—clear, concise, concrete, correct, coherent, complete, and courteous—can be used to achieve efficient communication.

If you want the other person to feel, think, or behave in a certain way, you don’t have to question the importance of communication. This process is responsible for establishing and maintaining interpersonal relationships, but the art of proper communication necessitates specific skills for transmitting and receiving messages, which can be acquired over time through hard work and practice.