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How to create a plan of corrective action during a safety audit

You must construct a corrective action plan after assessing your recommendations for efficiency based on the safety audit findings. To create the most effective action plan, enlist the work area’s managers and supervisors.

After all, they will be the ones who must carry out the adjustments and support the improvements you advocate.

A corrective action plan is divided into three sections:

  • Non-compliance – the organization has violated a requirement and must take immediate action to correct any non-compliant issues. If you are unable to correct the violation within a day or two, a Notice to Remedy with a due date is issued.

  • Observation: this is the auditing team’s judgment and thus subjective. The organization can choose whether or not to execute any changes based on the advice provided. However, this is not required.

  • An Opportunity for Improvement: a suggestion for a change that may result in a better outcome.

Priorities for corrective action plans should be based on the level of risk they produce, according to the hierarchy of hazard controls. You should notify all the necessary people, provide appropriate training, and give a completion and review date for all remedial measures.

Audits typically show the need for large corrective actions that must be implemented quickly, as well as modest steps that the organization should consider for ongoing improvement. As a result, some of the corrective steps you may need to take should be included in your long-term objectives and targets, as they may necessitate careful planning and funding.

The audit team should collaborate with managers and supervisors to establish priorities based on the level of risk that each finding poses. The ones with the highest risk values should be prioritized over items with lower risk values.

Reporting on safety audits

After the audit, your team members should assemble all of their notes into a report summarizing the results to deliver to management. It is critical that the report be short and represent the areas that require improvement as well as the beneficial practices that you uncover. Use a tabular structure with graphs, diagrams, and images to make the material more understandable. Included in the report should be:

  • The audited areas were;

  • Information about who carried out the audit;

  • A list of every employee who was interviewed;

  • All audit team members’ findings and viewpoints, as well as

  • Based on the audit findings, a list of recommended actions and areas for improvement is generated.

It is critical to communicate the safety audit results and suggestions to all supervisors and managers. You can also recognize departments, managers, and supervisors who are carrying out their safety responsibilities effectively.

Employees want to know what is doing well and where improvements will be made. Many organizations put their safety audit results on their company intranet pages, in common places, or in other appropriate locations to encourage openness, champion safe practice, and allow their employees and others to understand the condition of safety in their firm.

This practice recognizes the audit team as well as the contributions of managers and employees who were involved in the process. Data from safety audits can spark discussions about safe practices and assist ongoing development through future audits and other safety actions.

Addressing employee safety knowledge gaps

One of the most important aspects of the safety audit is the examination of staff training and evidence of knowledge.

The training emphasizes important risks and typical workplace hazards that might result in a fatality or major injury in industry-specific situations.

Conclusion

This post expands on our topic of safety audits by revealing what you can do with the data from your safety audit. Your safety audit data should disclose your organization’s strengths and shortcomings in areas such as safety compliance, important risks and controls, employee safety knowledge and training, and safety resources.

After your safety audit team has finished gathering information, it is time to comb through all of the data and examine what you discovered. Following your evaluation, you should collaborate with supervisors and managers to produce recommendations for improvement and a corrective action plan. The hazard hierarchy of controls will assist you in determining which corrective actions to take initially.

Finally, a safety audit report should be provided to management for evaluation and made public to all employees, supervisors, and department managers in order to support any remedial actions and recognize those who are completing their safety responsibilities correctly.