It takes time to instill an anti-corruption mindset in place of unethical mental processes. Creating a culture of integrity and openness necessitates a long-term commitment on the part of leaders (those in charge of establishing workplace norms that employees will follow) to take an ethical approach to their work.
The Ministry of Justice has issued six criteria for businesses to adopt in order to prevent and combat bribery and corruption:
Bribery prevention procedures that are commensurate to the size of the organization should be in place. This includes an anti-bribery policy, employee anti-bribery training, and anti-bribery procedures that must be followed.
The following are examples of anti-bribery regulations and procedures:
All employees should have access to a whistleblowing hotline, which they should be encouraged to use if necessary.
All payments must be accompanied by receipts.
Cash payments are not accepted.
Putting together a gift pool.
Anti-bribery methods and procedures are being taught to employees, agents, and contractors.
All procedures should be simple, practical, and easily accessible, and they should be applied and enforced consistently throughout the organization.
The attitudes of senior members will filter down to those at the bottom of the corporate ladder. They represent the company and must demonstrate that bribery and corruption are not tolerated, so that employees adopt this mindset and are less prone to unethical acts.
Anti-bribery policies, such as encouraging employees to use the company’s whistleblowing hotline, demonstrate a commitment to preventing unethical behavior. Similarly, evaluating bribery prevention rules on a regular basis and ensuring that everyone is familiar with them will reaffirm the company’s commitment.
Your organization should be able to identify any unique bribery threats it may face. Remember that if a business member receives a bribe, they are held equally responsible. Are there some employees who are particularly vulnerable to bribery? Do they know what to do if they’re offered a bribe? Can people tell the difference between a bribe and a gesture of goodwill?
The Say No Toolkit is a mobile software aimed to help employees make difficult bribing decisions. It assists them in better understanding their predicament and provides recommendations on how to act.
What industry does your business operate in? What about your finances? What do you mean, manufacturing? What about the media? Different dangers of bribery may arise depending on the work activities that people engage in as part of their trade or profession. Seniors must conduct research to determine what these are and how they should act.
A company’s capacity to express its anti-corruption objective openly and transparently to the public is the foundation of its ethics. Employees should be confidence in their capacity to avoid bribery, and they should know that if they lose contracts or business as a result of resisting corrupt tactics, senior management will support them.
Whistleblowing processes should be presented to employees in great detail. Roleplaying scenarios in which an employee is faced with bribery may even help them improve their capacity to respond to such situations under duress.
All of this will demonstrate to employees that the organization takes anti-corruption processes seriously and isn’t just looking to check a box.
Putting procedures in place without checking to see whether they are being followed or if they are even operating in practice is akin to putting up a smoke alarm without checking that the battery is in place and that it is emitting sound. They must be reviewed on a regular basis to ensure that they are still effective and that staff understand them completely.
Regularly reinforcing policies will help them become deeply embedded in employees’ brains. They will become ingrained in the company’s culture, removing the potential of an ethical blunder.
The truth is that businesses must tackle this problem from the inside out. Bribery is still a global issue, despite the fact that many companies around the world are actively working to combat it.
If corrupt attitudes are not tackled more aggressively, they will continue to infiltrate people’s brains and negatively affect others, leaving the company with nothing but demoralized employees and greed-driven relationships to show for it.