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General goals of a disaster or contingency plan

When developing an information disaster prevention and recovery plan, departments should consider the following broad objectives:

  • Ensure the safety of all site/facility personnel and visitors.

  • Keep critical documents and information safe.

  • Secure sites and facilities for businesses that are secure

  • Protect and make essential materials, resources, and equipment available to guarantee the safety and retrieval of records in the event of a disaster.

  • This reduces the possibility of disasters caused by human error, intentional destruction, or structural or equipment failure.

  • Prepare yourself to recover from a catastrophic natural disaster.

  • Ensure that the organization can continue to operate in the event of a calamity.

  • After a disaster, recover lost or damaged records or information.

Information on the plan

A thorough knowledge of the nature, scope, and constraints of a disaster plan ensures that management’s expectations are reasonable and that the plan fulfills its purpose in helping the department achieve its overall goals and objectives.

An information disaster plan is a realistic set of procedures and activities to take in the case of a disaster, both possible and actual. While each department must set its own goals, all plans include a few key objectives. The strategy should include the following:

  • Determine which documents are critical to the department and ensure that they are appropriately protected (vital records program).

  • By requiring particular security, maintenance, and training programs, you may reduce the likelihood of catastrophes caused by human error, purposeful destruction, and building or equipment failure, as well as the negative repercussions of all disasters (disaster prevention).

  • Specify management policies, processes, and resources to be activated in disaster scenarios to ensure the department’s ability to effectively resume operations after a disaster (crisis management).

  • Ascertain the department’s capacity to quickly rebuild critical information and salvage damaged records holding critical information in order to develop comprehensive recovery processes and a management directive for execution (disaster recovery).

  • An information disaster plan is a documented, approved, executed, and regularly tested program that identifies, protects, reconstructs, or salvages an organization’s vital and historical records, as well as processes for resuming company activities as soon as possible after a disaster.