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Features of data privacy solutions that your business must have

The landscape of global data privacy laws is evolving.

To protect the privacy of their residents and allow people more control over how their personal data is gathered, processed, and shared, national legislation and state/provincial regulations are constantly being passed and strengthened. No matter what sector you work in, if you keep personal data, you have to abide by a set of data privacy laws or risk expensive audits, fines, and penalties, as well as harm to your reputation and brand.


Your obligations regarding data privacy

Operationally, the degree to which any organization subject to privacy laws prepares for and fulfills the obligations listed below will determine their compliance with those obligations:

List the personal information you have gathered and are holding, and specify where it is kept.

Record who has access to it and what (users and systems)

  • Check to see if you’ve implemented the legal requirements for personal data protection.

  • Keep track of internal data handlers’ data access activity to guarantee compliance

  • Set aside the funds necessary to respond to data right demands within the time range prescribed by law.

  • Create the essential response plans and processes, and gather and preserve the records required for breach incident forensics.


Selecting a solution to fulfill compliance obligations

Of course, all businesses should seek out solutions that make it simple and affordable for them to meet criteria. The figure below illustrates the lifecycle of processes and procedures involved in data privacy compliance. The seven aspects stated below are essential to the endeavor and should be included in your solution in order to automate this lifecycle.


Find and organize personal info

Anyone in your organization may now quickly build a database or an unstructured data file, like a spreadsheet, and fill it with sensitive data without alerting the security team. Anywhere sensitive data is housed, whether on-premises or in the cloud, a successful data privacy solution should perform an automatic, ongoing discovery process that detects Personal Data in both structured and unstructured data sources. This makes it possible for you to always be aware of the types and locations of the regulated personal data you possess.


Become aware of associated personal data attributes

Modern data privacy solutions include proprietary algorithms that are one of a kind and automated machine learning that continuously scans independent structured data fields for connected traits that, when combined, make up personal data. The solution can store or quickly retrieve these linked attributes after they have been found. To properly automate consumer rights requests, related personal data must be visible.


Analyze risks and rights effectively

Overly lax user entitlements provide an ideal environment for expensive sensitive data breaches. Your business may get total insight into existing user entitlements throughout your entire data estate with the correct technology in place, allowing you to quickly evaluate and efficiently streamline privileged user policies. In order to obtain the auditing reports required by privacy regulations and to make sure you are in compliance with industry standards for protecting databases and operating systems, you can obtain a vulnerability assessment that generates a personal data risk profile, scan to confirm proper configurations, and up-to-date CVE patches.


Obtain complete visibility and control

To generate an audit trail that shows who is accessing the data, when they are accessing it, and where they are accessing it from, a trustworthy data privacy solution should continuously gather, normalize, and store data. All stakeholders should be able to instantly filter on any combination of data types from a single dashboard for reporting or real-time research. The entire team is more effective at carrying out their duties within the privacy management lifecycle thanks to this visibility into the data.


Control data subject inquiries

Fulfilling Data Subject Access Requests (DSAR) at scale requires a significant time and resource commitment without an effective data privacy solution. The workflow that only accesses data assets containing personal data, searches for associated qualities, and scans those databases to precisely identify the individual should be automated by your solution.


Protect, react, and make repairs

Your solution should include capabilities to safeguard sensitive data connected with individuals and personal information before an incident, such as a breach, occurs. You may prevent suspicious activity from turning into an incident by continuously and automatically recognizing inappropriate or dangerous data access behavior throughout the entire estate and alerting you to policy violations or emerging dangers.

In order to speed up forensic-level investigations into the specifics of any compliance or security problem, you should also have plain-language explanations of what occurred, including who did it, when it happened, and what data was accessed. You should also have live access to audit data.


Add to your current data protection strategies

An effective data privacy solution should work in conjunction with any existing security or privacy technologies you may already have in place and significantly cut down on the time and resources needed for audits. To better safeguard your data and gain visibility into risks across all of your data repositories, you should be able to recognize and correct non-compliant data access behavior.